Please note that the total period of validity of a Fiji Passport is ten years from the original date of issue. It is the responsibility of all passport holders to renew their passport 6 months before expiry or make application for a new passport in cases where the total period of validity has expired.

Applications for new Fiji e-Passports can be lodged in person at the Fiji Embassy in Tokyo at the following address:

14th Floor Noa Building

2-3-5 Aabuadi, Minato-ku

Tokyo 106-0041, Japan

Please read these notes carefully before starting to fill in the application form.

1. THE APPLICATION

The applicant should complete the form in English, in BLOCK CAPITALS using black or blue ink or ballpoint pen or typescript.

If the applicant is 16 years and above but is illiterate or unable to complete the form in English or is disabled and cannot write, another person may complete the form. The person helping to fill out the forms should make a Statutory Declaration, stating that he or she had correctly completed the application in question from details supplied to her by the applicant who is illiterate and/or incapable of completing the form. This declaration should be forwarded with the application.

Passport application for a child up to the age of 16 is to be completed by the Parent or Legal Guardian.

2. e-PASSPORT REQUIREMENTS

An applicant who is in possession of a e-passport must first surrender the e-passport when applying for a replacement. Any application for a e-passport for the first time should be accompanied by the applicant’s birth certificate (Full Extract) or documentary proof of Citizenship and 2 photographs (see top of form). For a married woman, attach your marriage certificate. Adoption Papers for adopted children. Deed Poll Paper for change of name. Decree Nisi and Decree Absolute for Divorcees. School Reports for Students. In addition provide any of the following as additional identity;

(a) FNPF Membership Card
(b) Drivers License
(c) Bank/Business Card.

3. SIGNATURE

Signature should be in the applicant’s own handwriting. For an illiterate, the left thumbprint should replace the signature, but the print must clearly show the distinguishing lines of the thumb. Smudged or blurred prints are not acceptable.

4. ENTITLEMENT TO A FIJI e-PASSPORT

Any Fiji Citizen is entitled to a e-Passport irrespective of age provided all normal requirements are met.

5. WITNESS

A Witness is required for the declaration (Section 22, 25 & 27). The witness should be the same person for each section.

An approved witness shall be a person who is a Notary Public, Member of Parliament, Head or Deputy Head of Government Department, Mayor, Member of any Town council, Township Board of Provincial Council, Magistrate, Barrister and Law Solicitor. Notary Public, Bank Officer, Justice of the Peace, Minister of Religion, Administrative Officer, Medical or Dental Practitioner, Education Officer, Assistant Education Officer or Head Teacher, Officer or Non-Commissioned Officer at the Fiji Military Forces. If none of the above-mentioned persons is available, the application may be witnessed by any person of good repute.

6. e-PASSPORT FEES

The current scale of fees (VAT inclusive) for passports is shown below and payment should be made in cash:

1. APPLICATION – e-PASSPORT RENEWAL

Below is the list of requirements for passport renewal (applicable for those living in Japan);
• e-Passport Portal Link – ePassport Portal

• 2 passport size colored photographs (certified and signed by the same person witnessing the form, or we can do this at the Embassy).
• passport
• fee – $200.00 FJD (equivalent to about ¥10,000)

Ensure that your signature and thumb print on the application form are kept well within the relevant boxes.

e-Passport Portal Pre-enrollment Link – ePassport Portal

7. PLACE OF ISSUE

e-Passports are issued by the Immigration Department Head Quarters, Suva, Fiji during office hours.
Completed application should reach the Immigration Department not less than 14 days before the date of which the passport is required.

8. e-PASSPORT VALIDITY

A passport is valid for 10 years from the date of issue.

REQUIREMENTS

Applications should be submitted on the prescribed form and accompanied by the following:

For First Issue Fee – FJ$200.00

i) Original Birth Certificate;
ii) Original Marriage Certificate (If Married);
iii) ID Cards (FRCS/FNPF Joint Card, Fijian Voter ID, Driving License);
iv) Parents Original Birth Certificate for Minors (under 12);

v) Deed Poll for change of name;

vi) Certification of Alien Registration for applicants living in Japan.

For Lost/ Stolen/ Damaged and valid e-Passports Fee – FJ$275.00

i) Completed Application Form;
ii) Applicant’s original birth certificate (Full Extract) or documentary proof of Citizenship;
iii) 2 photographs (see top of form/1 to be Notarised);
iv) For a married woman, attach your marriage certificate.
Adoption Papers for adopted children.
Deed Poll Paper for change of name.
Decree Nisi and Decree Absolute for Divorcees.
School Reports for Students.
v) In addition provide any of the following as additional identity;

a) FNPF Membership Card;
b) Drivers License;
c) Bank/Business Card;
d) Certification of Alien Registration for applicants living in Japan.

vi) Police report from your local Police;
vii) Newspaper Article to show that the passport was reported missing (whole page showing date and name of newspaper)

For Replacement/Renewal e-Passport Fee – FJ$200.00

i) Completed Application Form;
ii) Attach expired passport (An applicant who is in possession of a e-passport must first surrender the e-passport when applying for a replacement);
iii) 2 passport photos (1 to be Notarised);

CHECK LIST – e-Passport Applications
1. Additional Documents for duly completed Renewal e-passport form:
Current e-passport
2 passport photos
Original Registered Marriage Certificate (if necessary)
In case of name change, submit legal documents and new birth certificate to reflect the change.

2.Additional Documents for duly completed Lost/Stolen e-passport form:
Original Birth Certificate
Original Registered Marriage Certificate (if necessary)
Original Police Report
Statutory Declaration (brief on how the passport was lost and signed by JP or Solicitor)
Certified copy of Photo ID
2 passport photos
In case of name change, submit legal documents and new birth certificate to reflect the change.

3.Additional Documents for duly completed renewal of mutilated passport form:
Current e-passport
2 passport photos
Original Marriage Certificate (if necessary)
Statutory Declaration (brief on how the passport was mutilated and signed by JP or Solicitor)

4.Photo requirements
No hair band, no sleeveless blouses / tops, no smiling, no shadows at the background, facial features to be clear – hair to be tied back so that the forehead is clear and ears are visible, no big earrings, no nose rings, direct pose to the camera. Neck and bit of shoulders visible, without Glasses, without hat or cap, Head covering worn for shadows covered religious purpose only. Ears and forehead must be visible. Light and plain background with photo centralized.